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  The SCHC Undergraduate Research Fellowship

The SCHC URF is designed to allow SCHC students in their third year to work with a mentor on a project in the mentor’s discipline area.  Ideally, the student and mentor work out a project idea together, but in most cases the student will be working on a topic the mentor outlines so that the student can learn about scholarship in that discipline area.  All mentors must be faculty on the Columbia campus of USC.  If a student wishes to change mentors once an award has been made, petition must be made to the SCHC directly and will be considered on a case by case basis.  In general, requests for change after a project has been started are not approved.

  The students are paid $10/hour by the SCHC for their work, and they are expected to work an average of 10 hours/week for the 30 weeks of Spring and Fall semester in a given academic year (to a total of $3000).  This work schedule is flexible: students can begin work as early as July 1 of that year and go as late as June 30 of the same academic/fiscal year.  No work beyond the 300 hours awarded will be paid for, and any unused monies simply stay in the SCHC.
1.
Students who receive any other fellowship/scholarship designed to pay for the same or other work concurrently may not receive the SCHC URF.  This policy applies whether the student wants to be paid from two sources for the same work, or from two sources for two different projects; neither is permitted by the SCHC.  Examples of awards this applies to are Magellan Scholarships and NIRT NanoScholar Awards.
2.
Students may not receive credit for the work paid for by the SCHC URF.  This means the fellowship work cannot count towards Independent Study credit, Senior Thesis credit, or towards any work in a course for credit.  However, the work done on the project may serve as the basis for the Senior Thesis project.
3.
While the SCHC URF project usually is a part of the mentor’s program, the student should have a clear sense of involvement and ownership of the project, and not be seen in the role of a work-study student.
4.
Students will be required to report their time through ITAMS; approval of their time report is by the SCHC office, with monthly verification by the mentor.  It is incumbent upon the mentors to let the SCHC know immediately if there is a problem with the student’s work or time.  Please note that hours not reported in a timely manner cannot be reported and paid later.  Hours may be reported up to a maximum of one month after the hours were worked.  Hours reported later than one month will not be paid. 
5.

All research involving humans research subjects must be approved by the USC Institutional Review Board; the student’s names must be on the relevant protocol.  All
research involving vertebrate animals must have an Institutional Animal Care and Use Committee protocol with the student’s name on the protocol.

    The mentor is responsible for making sure that the student is appropriately informed, trained, and supervised for all work with hazardous material, and that all relevant tutorials and permissions are completed (e.g., for Radiation Safely).
6.
Any work supported by the SCHC URF subsequently presented or published should cite the support as: “This work was supported in part by a South Carolina Honors College Undergraduate Research Fellowship (include initials of student).”
   
  Travel Grant
     
 

Travel Grants are intended to provide support for students going to meetings where they are presenting their work.  Applications will only be considered if the student is an author of, for example, a poster or paper/talk to be presented at a meeting.  The grant support can be used to cover the costs of travel to and from a conference, registration for the conference, and accommodation.  It is expected that the student will identify support for some portion of the costs from another source (e.g., the mentor, department, or OUR). Please note that food expenses cannot be covered.  Additonal cost requests will be considered as detailed in the budget on the application.
 
Applications MUST be submitted and approved before the trip so that a Travel Authorization can be completed by the SCHC before the trip. State law forbids retroactive Travel Authorizations.

Only SCHC students in good standing in the college may apply for this support.

Budget information: the Honors College will provide up to $500 to support legitimate travel expenses. In addition, the Honors College will match dollar for dollar up to an additional $500 contribution from another source (e.g the academic department, another travel grant, personal funds, etc.) for legitimate travel expenses.

In total then, the College will provide up to $1,000 with $500 coming from another source, for a total of $1,500.

Legitimate travel includes travel to professional meetings to present one's research. It can also include travel to support undergraduate research, in which case the detailed justification must be provided to support the claim that the travel is necessary and appropriate for the research being undertaken.

Finally, travel expenses can be used to support other educational needs. A justification for the educational value of the proposed travel must be provided. Legitimate expenses include the cost of travel (airfare, car mileage, etc.) and the cost of accommodation. Food may not be covered.

   
  Senior Thesis Grant
     
 

The Honors College has a small fund available to support extraordinary expenses associated with a student’s senior thesis/project.  The SCHC will provide a maximum grant of $1,500.00 for students to purchase needed materials for their senior thesis/project.  Such items can include, but are not limited to chemicals, rats, equipment, the rental of exhibit space, and travel expense.  Items purchased through a senior thesis/project grant becomes property of the Honors College, and we request that a student purchase items covered by the senior thesis/project grant through the Honors College. 

The Honors College cannot pay for items already purchased, nor for the typing or copying of a thesis or project paper, for photo duplication, or for purchasing books, periodicals, meals or routine supplies (e.g., computer or printer ribbons, computer or typing paper, notebooks, etc.).

To apply for a senior thesis/project grant a student will need to submit an application form, which can be downloaded from the SCHC website, and an itemized budget proposal with a written proposal explaining the thesis or project the you intends to pursue.  When writing the itemized budget, it is to the applicant’s advantage to give a brief explanation of why he or she needs the items in the budget.  It is also helpful to include an itemized account of what has already spent for the thesis or project.

The Honors College will not accept any late application; the application deadline can be found on the college calendar.  Students will be notified by mail if they receive a grant and instructed on how to go about receiving reimbursement.  If a student has any additional questions, he or she may contact the Director of Student Services in the SCHC office.
     
 
1.
Students who do group theses/projects should carefully consider the group membership. If SCHC students do group theses/projects with non-Honors students and submit applications for the Senior Thesis/Project Research Grants, only the Honors students' portions of the theses/projects will be funded if the application is approved.
 
 
2.
For students who have received funding through the SCHC Senior Thesis/Project Research Grant during a previous semester, an explanation of why additional funding is needed will be required in order for subsequent requests to be considered. Regardless of how often a student requests funding, no student may receive more than the maximum amount that the Honors College awards to its students for the SCHC Senior Thesis/Project Research Grant.
 
 
3.
Students using animals in their thesis/projects must get approval from IACUC or be listed on an approved IACUA, Institutional Animal Care and Use Committee protocal.
 
 
4.
Students using human subjects or giving out surveys must get approval from the University Institutional Review Board, IRB, or be listed on an approved protocol.
 
 
5.
Any work supported by the Senior Thesis/Project grant subsequently presented or published should cite the support as: “This work was supported in part by a South Carolina Honors College Senior Thesis/Project Grant (include initials of students).”
     
     

 

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